Executive Assistant (Part-Time)

Administrative · Columbus, Ohio
Department Administrative
Employment Type Part-Time
Minimum Experience Mid-level

In January 2022, Smith, a global performance commerce agency, acquired Adept, a Columbus, Ohio-based agency best known for maximizing brand growth through digital marketing. Through this acquisition, the agency will deliver on its commitment to relentless optimization across all stages of the customer journey, transforming potential into performance. 

The agency exists to be a catalyst for growth. Our purpose has influenced our approach to digital marketing and our ability to drive business value from our efforts. We offer a holistic approach by integrating our team of experts with deep knowledge in each channel. 

While some agencies specialize in a certain industry, a marketing channel, or a particular digital tactic — we specialize in growth. Internalizing each business and its goals, we build collaborative relationships with our clients around data-driven marketing that delivers measurable results. It’s an approach that enables us to work with growth-minded brands across a variety of verticals — including healthcare, retail, education, finance, construction/engineering, real estate, and professional services. 

Who you are

The Executive Assistant will provide support to the CEO and C-suite team (typically a team of 3-4 people).

What you’ll do

  • Logistical support, coordination and organization to key executives
  • Schedule and calendar management
  • Meeting follow-up and  task management
  • Travel planning
  • Expense management and report preparation
  • Project coordination 

Key Responsibilities Include

  • Manage and plan complicated logistics for travel, meetings and special events to include confirmation, tracking travel or lodging arrangement, arranging transportation to and from destinations
  • Schedule and verify participants in meetings and appointments, including making travel arrangements and accommodations for attendees, and arranging meeting locations and meals where necessary
  • Prioritize conflicts on calendars and adjust scheduling as necessary
  • Prepare, process, and edit financial or operational information, data, and documents, including materials necessary for meetings, special projects, and reports
  • Research and compile reports, proposals and presentation materials as needed. Record and distribute assignments of deliverables from group and committee meetings.
  • Solicit necessary information for completion of requests and escalate if necessary. 
  • Answer and screen needed executive level inquiries, set priorities, take accurate messages, and channel them appropriately.

What we look for

  • A detail-oriented individual with excellent organizational skills
  • An exceptional listener and communicator who effectively conveys information verbally and/or in writing.
  • Ability to successfully manage concurrent initiatives and maintain one’s own workflow.
  • Ability to effectively exercise discretion and judgment in handling confidential/proprietary information.
  • Ability to anticipate the needs of these executives, being resourceful and responsive.
  • Ability to manage multiple assignments, set priorities and adapt to constantly changing conditions.
  • Ability to thrive in a fast-paced/sometimes stressful environment and operate with a high sense of urgency; have the stamina, drive and perseverance to handle pressure well.
  • Ability to show and to demonstrate on a consistent basis professionalism, poise and flexibility in a work environment where there are frequent interruptions, conflicting priorities, and varying workloads.
  • Excellent oral and written communication
  • Strong knowledge of Microsoft Office and/or Office 365

About Adept [a Smith Company]

Founded in 2008, Adept has grown to be a team of 35+ digital marketing specialists with experts in strategy, SEO, paid media, web design & development, conversion optimization, analytics, video production and content development. Adept has been named a Central Ohio Top 10 Agency, according to Columbus Business First, and our growth over the years has earned us a place on The Agency Post’s list of fastest-growing companies, three times to the Inc. 5000 List of America’s Fast Growing Companies, and four times to Central Ohio’s Fast 50. Learn more about Adept at www.adeptmarketing.com.  

About Smith

Smith is a performance commerce agency that designs and develops digital solutions, enabling over 500,000 transactions around the globe each day. With over 20 years of commerce expertise and an industry-leading blend of creative, analytical, and technical skills, we create innovative solutions that enhance customer experience, accelerate digital sales and optimize operations. A relentless focus on outcomes guides us as we partner with clients to create commerce experiences that help them thrive in the global economy, driving over $38 billion in revenue each year. Learn more about why Smith is the performance commerce company at www.smithcommerce.com.

We share our mission and values. Together, we can optimize every stage of the customer journey, transforming potential into performance. 

What Makes Adept, a Smith Company, Special?

  • We live and breathe our Core Values: 
    • Do The Right Thing
    • Bring Our Best
    • Make a Difference
    • Autonomy – Problem solving, leading  
    • Connectivity – Trusted, collaborative, dependable 
    • Clarity – Empathetic, understanding, concise 
    • Pragmatism – Data-driven, realistic, results-oriented 
    • Storytelling – Engaging, visual, inspiring 
  • One of the top 10 agencies in Ohio 
  • Fast-paced and rapidly growing company 
  • We work with a variety of clients and brands across multiple industries  
  • We believe in the work we do - we think of our client’s business as our business 
  • Company recognizes and rewards high performers for their contributions 
  • Smart and talented team who do not settle for mediocrity 
  • Freedom to share ideas, implement change, and improve processes- each person has an opportunity to add value  
  • Leadership is easily accessible and really cares about the employees– people are the priority 
  • Able to make an impact on Adept as well as impact our client’s business 
  • Flexible work environment - option to work remotely/out-of-state
  • Opportunities for paid attendance to industry conferences, learning and training of your choosing
  • Paid travel and hotel stays for in-office visits
  • Summer Fridays
  • A full social committee that coordinates 5K runs, book clubs, Adept Talks, happy hours, meditation groups, and events like Top Golf and Fall festivals 
  • New office space in January 2020 located between Downtown Columbus and Grandview

Thank You

Your application was submitted successfully.

  • Location
    Columbus, Ohio
  • Department
  • Employment Type
  • Minimum Experience